Student Records

Privacy Act

VLN complies with the Privacy Act regarding access to student information. We require written consent by the student for release of any documents or information. If the student is under 16 years of age, a parent or guardian’s signature is required.

VLN Document Requests

VLN will automatically issue certificates and report cards to students on the successful completion of courses, or at a term’s end. Where applicable, we will automatically submit your course marks to the BC Ministry of Education to be added to your official transcript. See Course Completion and Certification.

For an administrative fee, students may request additional copies of documents already on file with VLN, such as previous school transcripts, certificates, and letters. Students who do not receive a report card may also request an Interim Mark Report.

Students wishing an official BC Ministry of Education transcript, please visit their web site at www.bced.gov.bc.ca/transcript. VLN does not issue this document.

Interim Marks/Transcripts

Students and adults who have not completed a course, but require an interim mark, may request an Interim Transcript. You must have completed at least 50% of the course and have had one test written.  No interim mark will be given if the test mark is below 50%. If your marks are not in our database at the time of the request, the processing of your interim mark will be delayed. 

Document Fees

You may come in person or mail your request. Payment is required at the time of your request and will take about five business days to process. Please DO NOT fax.

• The first copy of all documents is $10 and any additional copies are $10 each.

We will telephone you to pick up your documents when they are ready.

Download Document Request Form.